2016 Dragon Festival
July 09 & 10, 2016, 10am to 5pm
Lake Phalen and Lake Phalen Park, Saint Paul, MN
Category: FOOD VENDOR REGISTRATION
    Please complete applications and required documents online and make payments via check to the address 
    below. Only applications completed in full will be approved to be a vendor.
    REGISTRATION CHECK LIST
    Items completed and attached to this registration include:
    1. Registration Form
    2. In order to receive a food vendor license Issued from the State of Minnesota
      * Contact: Aaron Gertz, Public Health Sanitarian II at 651-201-3981
      * Address: Freeman Building, 625 Robert Street, P.O. Box 64975, St. Paul, MN
      * Email: aaron.gertz@state.mn.us
    3. Menu description
    4. Electrical and appliances description
    5. Registration fee of $750 made payable to Dragon Festival due at time of registration
    6. Security and Cleaning Deposit Fee of $100 made payable to Dragon Festival
      * Please make sure that this check is separate from the registration fee check.
      * Failure to send two checks will cause a delay in shredding the       security checks after the event.
    7. Certificate of Liability Insurance (COI)
    A preparation meeting will be scheduled to go over regulations, expectations, load-in and parking information.
    We will let you know the meeting details via e-mail or phone.
    TELL US ABOUT YOUR BUSINESS
    ATTACHMENTS
    Max file size: 20MB
    MAP OF COSTS PER AREA
    PREFERENCE OF AREA
    Description:
    Registration fee for any vendors wishing to sell any food product or item will be determined according to the Food Vendor space. Choose from the map above your choice of space marked in blue. Then rank them first, second, and third.  Use the drop downs below to specify your choices.
    All vendors must submit a separate check as a security deposit. This check will not be deposited unless vendor space is damaged or missing Dragon Festival-provided items post-event.


    $100
    Remember this will be a separate check than above.
    TOTAL
    Please send two checks equal to the total amount payable.
    Checks made payable to Dragon Festival.
    PAYMENT
    Registration fee does not cover the cleaning/security deposit or other rentals/fees (e.g., tent, table, chairs, permit, license, etc.); your participation is at the discretion of the Dragon Festival vendor coordinator. If Dragon Festival does not approve your application, payment will be returned in full within 4-6 weeks after receipt date.
    Paying by Mail:
    Please include the name of the organization or business in the memo field of the check.

    Make check payable to Dragon Festival 2016
    Payment Address:
    ATTN: 2016 Food Vendor Registration
    Dragon Festival
    P.O. Box 4183
    St. Paul, MN 55104
    CANCELLATION & REFUNDS
    Participant cancellation. If you cancel your participation after a payment has been made, Dragon Festival will refund your payment based on the following:
    Before May 09, 2016:
    100% Refund
    Between May 09 and June 6, 2016
    50% refund
    After June 6, 2016
    No refund

    ACKNOWLEDGMENT OF MANDATORY VENDOR MEETING
    There is a mandatory Vendor meeting on Wednesday, July 8th 2016. This meeting will include the City, State, Fire Marshall, Dragon Festival, All Vendors, and others in attendance.   The meeting is scheduled at 1:00-3:00pm in the pavilion at Lake Phalen.
    AGREEMENT & SIGNATURE
    This agreement is not valid until both the Food Vendor and an authorized Vendor Committee Chairperson sign and date this page of the agreement. I agree to indemnify and hold harmless Dragon Festival Board, their affiliates, all volunteer members, St. Paul Parks and Recreation Board, City of St. Paul, contracted staff, Festival sponsors, and all their Officers, agents, and their employees for damage, injury or loss to any person or property related to my participation in the Dragon Festival.

    I have read, understood and agreed to the conditions stated in this agreement and all related attachments including the Dragon Festival Vendor Rules and Regulations, and have provided truthful and complete information.
    (leave blank, signed by Dragon Festival upon validation)
    RULES & REGULATIONS
    1.     Food Vendors must notify Dragon Festival which Food Vendor Space which food vendor space they would like to have. See attachment for a Food Vendor space map and mark the desired space with an “X.” Final space allocation is at the discretion of Dragon Festival, Event Manager, and contingent upon the order Dragon Festival receives “complete” applications. See rule 21 for the definition of a “complete application.” If the fee paid to Dragon Festival is greater than the vendor space fee according to the allocated vendor space, Dragon Festival  will return the difference to that particular food vendor. If the fee paid to Dragon Festival is less than the vendor space fee according to the allocated vendor space, that particular food vendor must provide Dragon Festival with the correct fee amount before their application can be considered “complete.” There are 8 available Food Vendor spaces for $750 each and 4 available Food Truck spaces for $750 each.1.     All business or other activity for which Applicant has rented space must be conducted in your designated area only. No distribution of literature, sales or sampling may be done by strolling through the Dragon Festival grounds unless approved by the City of Saint Paul’s Director of Parks & Recreation and Dragon Festival Event Manager. Proof of approval must be submitted to Dragon Festival prior to July 06, 2016.

    2.     **Space is LIMITED. Dragon Festival will enforce space rented to all Vendors. Vendor may use only agreed- upon space approved by the Event Manager (EM). All unauthorized use of space will be charged a penalty fee along with the additional space fee prior to opening on Saturday or may be expelled from Dragon Festival and the Vendor will pay any additional fees for removal at time of removal. No changes in space rental size and/or relocation will be allowed after Event start time.

    3.     All Vendors are required to be ready to do business on Saturday, July 09 and Sunday, July 10, 2016 from 10 a.m. to 6 p.m., or as directed by the EM Director.  Food Vendors set up is available on Friday, July 8th, 2016.  The Food Vendor Coordinator will contact accepted Food Vendors with further information. All other Vendors must set up on Saturday. Vendor check-in opens at 7 a.m. on Saturday. All Vendors must check in prior to 9 a.m. on Saturday, the first day of the festival.  Space assignments are at the discretion of the EM Director and/or Vendors Committee. Dragon Festival reserves the right to change location of a Vendor’s space in unforeseen circumstances.

    4.     All Vendors agree that all fees paid to Dragon Festival are non-transferable and no booth space may be sublet, reassigned or otherwise transferred to a third party without written approval from EM Director.

    5.     All Vendors must submit proof of liability insurance for the Dragon Festival by June 6th, 2016 one month before the festival. DRAGON FESTIVAL should be listed as an ‘Additional Insured.’ No Vendor will be permitted to set up if they have not sent proof of insurance.

    6.     Dragon Festival will require a $100.00 clean up/security deposit from all Vendors for each booth space at the time of application. This payment will be refunded to the Vendor if DF does not incur any cleanup fee of Vendor space. Failure to check out may result in forfeiture of clean up/security deposit check.

    7.     It is the responsibility of the vendor to deal with any permits and licenses (i.e. Minnesota Health License, Minnesota Sales Tax, etc.). All food Vendors must obtain proper required licenses. Please contact the State to obtain this license by June 6, 2016, one month before the festival.

    8.     VEHICLES ARE ALLOWED ONLY IN DESIGNATED PARKING LOTS. VENDORS MUST BRING THER OWN EQUIPMENTS TO LOAD AND UNLAOD THEIR SUPPLIES TO THEIR DESIGNATED SPACE. Dragon Festival cannot take responsibility for any tickets issued by the Park or City of St. Paul Police, Ramsey County, for vehicles breaking rules. Storage vehicles (trucks, cars, etc.) must be parked off Dragon Festival grounds in a legal parking space.

    9.     Dragon Festival takes place on property controlled by the St. Paul Park and Recreation Board, Ramsey County, and the City of St. Paul. All rules of these agencies are strictly enforced throughout the Dragon Festival. Any Vendor that is found in violation of these rules, regulations, or ordinances may be expelled from the Dragon Festival without refund or compensation. Vendor is also responsible for any expenses incurred by said governmental body or expenses resulted in fines to DF.

    10.  The Vendor understands that they are solely responsible for calculating and reporting to the Internal Revenue Service and the Minnesota Department of Revenue all taxes arising from the sale of Taxable items at the Festival.

    11.  The Vendor affirms that they do not discriminate in hiring, employment, participation or services rendered based on the fact or perception of a person’s race, color, creed, religion, national origin, ancestry, age, sex sexual orientation marital status, disability or as otherwise specified by governing law.

    12.  All Vendors, either merchandise or food, will list all items that they intend to sell at the Dragon Festival. There will be a limited number of “same kind” Vendors. These will be determined by the completeness of registration materials and on a first come first serve basis. In the event of an excessive number of “same kind” applications, Dragon Festival reserves the right to restrict items offered for sale.

    13.     Beverage sales are not allowed unless approved by Dragon Festival. Dragon Festival reserves the right to deny entry of bottled water, sports drinks and carbonated beverages. Intended beverage sales must be listed in the “Menu Descriptions” form in the registration materials to be reviewed by Dragon Festival.

    14.     Acceptance as a Vendor by Dragon Festival does not imply endorsement or affiliation of the organization and/or individual. Vendors may not use Dragon Festival name and/or logos (including the Dragon Festival Logo) unless written DRAGON FESTIVAL has given approval.

    15.     Any radio, Web, or other electronic transmissions including videotaping and photography for Public use or personal gain is forbidden unless written approval has been given by DRAGON FESTIVAL.

    16.     Food Vendors must notify Dragon Festival which Food Vendor Space which food vendor space they would like to have.  Final space allocation is at the discretion of Dragon Festival, Event Manager, and contingent upon the order Dragon Festival receives “complete” applications. See rule 21 for the definition of a “complete application.” If the fee paid to Dragon Festival is greater than the vendor space fee according to the allocated vendor space, Dragon Festival  will return the difference to that particular food vendor. If the fee paid to Dragon Festival is less than the vendor space fee according to the allocated vendor space, that particular food vendor must provide Dragon Festival with the correct fee amount before their application can be considered “complete.” All food vendor spaces are $750.

    17.     All accepted Food Vendors must attend a preliminary Dragon Festival meeting. Food Vendor Coordinator will set up meeting details and will contact all accepted Food Vendors.

    18.     All accepted Food Vendors must participate in a Food Sampling Competition. Additional details, rules and regulations will be provided to accepted Food Vendors.

    19.     Applications for resource vendors and food vendors are not considered “complete” until Dragon Festival receives all necessary documents and fees listed below:

                   a.  Registration Form
                   b.  Food Vendor – Menu and Appliances Description
                   c.  Vendor Registration Fee
                   d.  Security and Cleaning Deposit Fee
                   e.  Equipment Order
                   f.  Certificate of Liability Insurance (COI)

    20.     Please note if you would like a cooking space. There is limited cooking space and will cooking space will be allocated depending on food vendor needs and at the discretion of the Food Vendor.

    21.     DRAGON FESTIVAL, Dragon Festival Event Manger reserve the right to accept, change, or not accept an agreement if said agreement does not meet specified requirements based on vendor category selection, incorrect or misleading information or any item that may be considered a violation of DRAGON FESTIVAL, City, or State rules, regulations, ordinances or law.

    22. There is a mandatory Vendor meeting on Wednesday, July 6th 2016. This meeting will include the City, State, Fire Marshall, Dragon Festival, All Vendors, and others in attendance.   The meeting is scheduled at 1:00-3:00pm in the pavilion at Lake Phalen.
    MENU LIST (Provide brief descriptions of your food or merchandise products)
    No Water or Soda Pop Sales. Dragon Festival has the right to deny entry of any of the products listed below. Dragon Festival will notify vendor of any product changes. Dragon Festival has the right to enforce the above statements. Any new products must be approved in writing by Dragon Festival 30 days prior to the Event date listed in this agreement. It is the Food Vendor’s responsibility to apply and comply with all city, state and federal rules and regulations.
    APPLIANCES