The Planning Committee
Dragon Boat Races
2014 Official Race Results
2013 Official Race Results
Martial Arts Demonstrations
Dragon Boat Races
Dragon Boat Registration
Athletic Team Waiver
Captains Manual 2016
Dragon Boat Payment
Blue Cross 5K
Live Fearless: 5k walk/run
Live Fearless walk/run Individual Registration
Live Fearless run/walk Payment
2016 5K Results
2015 5k Results
As a board member
As a cultural performer
Cultural Performer Registration
Cultural Performer Registration Success!
As a martial artist
Martial Arts Registration
Martial Arts Registration Success!
As a sponsor
As a vendor
Food Vendor Registration
Resource & Merchandise Vendor Registration
Vendor Payment - 2016
As a volunteer
Schedule of Events (2015)
Important & Emergency Info
Payment Entry Success
2016 Dragon Festival
July 9 & 10, 2016, 10am to 5pm
Lake Phalen and Lake Phalen Park, Saint Paul, MN
RESOURCE OR MERCHANDISE VENDOR REGISTRATION
Please complete applications and required documents online and make payments via check to the address below. Only applications completed in
will be approved to be a vendor.
REGISTRATION CHECK LIST
Items completed attached to this registration Include:
Merchandise Vendors – List of products
Resource Vendor registration fee of $150 or Merchandise Vendor registration fee of $200
Security and Cleaning Deposit Fee of $100 made payable to Dragon Festival
Please make sure that this check is separate from the registration fee
* Failure to send two checks will cause a delay in shredding the
security checks after the event.
Equipment Order – Please include fees with check from item #3, above. Fees may vary.
Certificate of Liability Insurance (COI)
7. Additional information or comments:
A preparation meeting will be scheduled to go over regulations, expectations, load-in and parking information.
We will let you know the meeting details via e-mail or phone.
Name of Organization or Group
Describe your business/organization
MN Tax I.D. #
Federal Tax I.D. #
Contact Person’s Name
Check Mark Items:
Resource or Merchandise Vendor
Registration fee for any vendors wishing to have a resource or merchandise space. Registration fee for resource vendors is $150. Registration fee for merchandise vendors is $200.
Enter fee below:
Security Deposit Inclosed?
All vendors must submit a
as a security deposit. This check will not be deposited unless vendor space is damaged or missing Dragon Festival-provided items post-event.
Remember this will be a separate check than above.
Enter fee below:
Table & Chairs Only
One (1) table, two (2) chairs , (1) 10’x10’ tent
One (1) 10’x10’ tent
One (1) table and two (2) chairs
Table & Chairs Only:
Tent Package, Enter fee below: *
Tent Only, Enter fee below: *
Table & Chairs Only, Enter fee below: *
Please send two checks equal to the total amount payable.
Checks made payable to Dragon Festival.
Enter Total Fees:
MAP OF VENDOR SPACES
(each space is 10 x 10, unless specified with 2x the cost listed)
Referring to the map on the left, select three (3) tent space choices below:
We will do our best to meet one of these choices and contact you back with the one specified.
First Tent Space Choice
Second Tent Space Choice
Third Tent Space Choice
Registration fee does not cover the cleaning/security deposit or other rentals/fees (e.g., tent, table, chairs, permit, license, etc.); your participation is at the discretion of the Dragon Festival vendor coordinator. If Dragon Festival does not approve your application, payment will be returned in full within 4-6 weeks after receipt date.
Paying by Mail:
Please include the
name of the organization
in the memo field of the check.
Make check payable to
Dragon Festival 2016
ATTN: 2015 Resource/Merchandise Vendor Registration
P.O. Box 4183
St. Paul, MN 55104
CANCELLATION & REFUNDS
If you cancel your participation after a payment has been made, Dragon Festival will refund your payment based on the following:
Before May 17, 2016:
Between May 17 and June 1, 2016
After June 1, 2016
This agreement is not valid until both the vendor and an authorized Vendor Committee Chairperson sign and date this page of the agreement. I agree to indemnify and hold harmless Dragon Festival Board, their affiliates, all volunteer members, St. Paul Parks and Recreation Board, City of St. Paul, contracted staff, Festival sponsors, and all their Officers, agents, and their employees for damage, injury or loss to any person or property related to my participation in the Dragon Festival.
I have read, understood and agreed to the conditions stated in this agreement and all related attachments including the Dragon Festival Vendor Rules and Regulations, and have provided truthful and complete information.
Authorized Vendor e-Signature
Dragon Festival Committee Chair:
(leave blank, signed by Dragon Festival upon validation)
All business or other activity for which Applicant has rented space must be conducted in your designated area only. No distribution of literature, sales or sampling may be done by strolling through the Dragon Festival grounds
approved by the City of Saint Paul’s Director of Parks & Recreation and Dragon Festival Event Manager. Proof of approval must be submitted to Dragon Festival prior to July 11, 2016.
**Space is LIMITED. Dragon Festival will enforce space rented to all Vendors. Vendor may use only agreed- upon space approved by the Event Manager (EM). All unauthorized use of space will be charged a penalty fee along with the additional space fee prior to opening on Saturday or may be expelled from Dragon Festival and the Vendor will pay any additional fees for removal at time of removal. No changes in space rental size and/or relocation will be allowed after Event start time.
All Vendors are required to be ready to do business on
Saturday, July 9 and Sunday, July 10, 2016
from 10 a.m. to 6 p.m., or as directed by the EM Director. Food Vendors set up is available on Friday, July 8, 2016. The Food Vendor Coordinator will contact accepted Food Vendors with further information. All other Vendors must set up on Saturday. Vendor check-in opens at 7 a.m. on Saturday. All Vendors must check in prior to 9 a.m. on Saturday. Space assignments are at the discretion of the EM Director and/or Vendors Committee.
Dragon Festival reserves the right to change location of a Vendor’s space in unforeseen circumstances.
All Vendors agree that all fees paid to Dragon Festival are non-transferable and no booth space may be sublet, reassigned or otherwise transferred to a third party without written approval from EM Director.
All Vendors must submit proof of
for the Dragon Festival by
, 2016 one month before
. DRAGON FESTIVAL should be listed as an ‘Additional Insured.’ No Vendor will be permitted to set up if they have not sent proof of insurance.
Dragon Festival will require a $100.00 clean up/security deposit from all Vendors for each booth space at the time of application. This payment will be refunded to the Vendor if DF does not incur any cleanup fee of Vendor space. Failure to check out may result in forfeiture of clean up/security deposit check.
It is the responsibility of the vendor to deal with any permits and licenses (i.e. St. Paul Health Permit, Minnesota Sales Tax, etc.). All food Vendors must obtain proper City required licenses. Vendors must supply a copy of their St. Paul Health Permit or Special Permit by
June 11, 2016, one month before the festival
VEHICLES ARE ALLOWED ONLY IN DESIGNATED PARKING LOTS. VENDORS MUST BRING THEIR OWN EQUIPMENTS TO LOAD AND UNLOAD THEIR SUPPLIES TO THEIR DESIGNATED SPACE. Dragon Festival cannot take responsibility for any tickets issued by the Park or City of St. Paul Police, Ramsey County, for vehicles breaking rules. Storage vehicles (trucks, cars, etc.) must be parked off Dragon Festival grounds in a legal parking space.
Dragon Festival takes place on property controlled by the St. Paul Park and Recreation Board, Ramsey County, and the City of St. Paul. All rules of these agencies are strictly enforced throughout the Dragon Festival. Any Vendor that is found in violation of these rules, regulations, or ordinances may be expelled from the Dragon Festival without refund or compensation. Vendor is also responsible for any expenses incurred by said governmental body or expenses resulted in fines to Dragon Festival.
The Vendor understands that they are solely responsible for calculating and reporting to the Internal Revenue Service and the Minnesota Department of Revenue all taxes arising from the sale of Taxable items at the Festival.
The Vendor affirms that they do not discriminate in hiring, employment, participation or services rendered based on the fact or perception of a person’s race, color, creed, religion, national origin, ancestry, age, sex sexual orientation marital status, disability or as otherwise specified by governing law.
All Vendors, either merchandise or food, will list all items that they intend to sell at the Dragon Festival. There will be a limited number of “same kind” Vendors. These will be determined by the completeness of registration materials and on a first come first serve basis. In the event of an excessive number of “same kind” applications, Dragon Festival reserves the right to restrict items offered for sale.
Beverage sales are not allowed unless approved by Dragon Festival. Dragon Festival reserves the right to deny entry of bottled water, sports drinks and carbonated beverages. Intended beverage sales must be listed in the “Menu Descriptions” form in the registration materials to be reviewed by Dragon Festival.
Acceptance as a Vendor by Dragon Festival does not imply endorsement or affiliation of the organization and/or individual. Vendors may not use Dragon Festival name and/or logos (including the Dragon Festival Logo) unless written DRAGON FESTIVAL has given approval.
Any radio, Web, or other electronic transmissions including videotaping and photography for Public use or personal gain is forbidden unless written approval has been given by DRAGON FESTIVAL.
All accepted Food Vendors must attend a preliminary Dragon Festival meeting. Food Vendor Coordinator will set up meeting details and will contact all accepted Food Vendors.
All accepted Food Vendors must participate in a Food Sampling Competition. Additional details, rules and regulations will be provided to accepted Food Vendors.
Applications for resource vendors and food vendors are not considered “complete” until Dragon Festival receives all necessary documents and fees listed below:
a. Registration Form
b. Food Vendor – Copy of Food Vendor Permit/License
c. Food Vendor
Menu and Appliances Description
d. Vendor Registration Fee
e. Security and Cleaning Deposit Fee
f. Equipment Order
g. Certificate of Liability Insurance (COI)
Please note if you would like a cooking space. There is limited cooking space and will cooking space will be allocated depending on food vendor needs and at the discretion of the Food Vendor.
DRAGON FESTIVAL, Dragon Festival Event Manger reserve the right to accept, change, or not accept an agreement if said agreement does not meet specified requirements based on vendor category selection, incorrect or misleading information or any item that may be considered a violation of DRAGON FESTIVAL, City, or State rules, regulations, ordinances or law.
(Only required if you are registering to be a merchandise vendor).
ITEMS (Provide brief descriptions of your merchandise products)
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